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PRODUCTIVITY

Increase your efficiency with these workday PC tips

By Ron Slyker Due to the limited number of hours in a workday, it is critical to maximize your time. If you’re having trouble getting work done due to distracting websites, disorganized files, or cluttered inboxes, use these methods to improve your time management and stay productive at work. Keep an eye on productivity levels. Begin by keeping note of the amount of work you accomplish on an ordinary day. There are numerous useful applications for this. For instance, Google Chrome includes a feature called RescueTime that logs your most frequently visited websites and the amount of time you spend away from your computer. This program will offer you with a productivity score and a complete account of your workday. If you realize that you are squandering a significant chunk of your… . . . read more.

MANAGING STAFF

Staffers push back about returning to work

By Lynne Curry Question: We’re getting enormous pushback from our staff to an email we sent out stating that billing and clerical employees need to return to the workplace. At the same time, our organization can’t survive if we let all the employees who want to work from home do so. It’s not fair to our patients or the employees who show up at work. Further, when I call those who allegedly work full time but at home during the workday, they often let slip the fact that they’re not working. I’ve been told, “let me turn down the TV” or “sorry I didn’t answer right away, I was out in the garden.” Those who want to work from home insist they’re afraid they’ll catch COVID if they return to… . . . read more.

MANAGING THE OFFICE

Manual tasks office managers can do away with

By Tolu Ajiboye As an office manager, your task list is endless. You have to manage appointment scheduling, patient intake, billing, and so much more. On top of this, you have to ensure that these specific processes—and the practice operations as a whole— are continuously optimized to cut costs and grow the practice.  Accordingly, you’re likely on the lookout for ways you can replace manual processes with more efficient, technology-driven ones. Here’s a list of manual tasks you don’t have to handle anymore: Paper-based patient intake Manual, paper-based patient intake processes are energy and time inefficient. They require manual (and sometimes double) entry of patient information. They also increase the likelihood of errors making it onto your system. Instead, you can get online intake forms automatically sent to patients ahead… . . . read more.

TECHNOLOGY

5 tech resources improving medical practice efficiency this year

By Alison Foster bio There was a notable increase in the adoption of healthcare technology by practices and providers in 2020. This continues in 2021, especially as the COVID-19 pandemic shows no signs of letting up. Many practices are short on both human and financial resources and need to increase efficiency to the maximum. Here are some forms of healthcare technology you can rely on to optimize your practice’s efficiency in 2021. Cloud computing Keeping patient data safe and accessible is critical in healthcare. Traditional methods of storing patient data often have challenging retrieval and sharing processes. Cloud computing solves many of these problems and is fast becoming the go-to choice for many practices. Electronic health records stored on the clouds means that providers and authorized personnel can access patient data… . . . read more.

YOUR CAREER

Pandemic affecting your focus? Try these tips

By Indira Totaram bio The uncertainty and worry surrounding the coronavirus appear to have no end in sight—and it’s affecting the way we think and function. Since the onset of the pandemic, many of us find ourselves troubled by the inability to focus on even simple tasks. It’s as though our attention span is shorter or we are more distracted and overwhelmed than usual. And you wouldn’t be wrong to feel that way. In fact, 40 percent  of American workers are feeling less productive than usual. One helpful approach for understanding this occurrence is “Cognitive Load Theory,” which characterizes our minds as information processing systems. When solving for an unfamiliar problem, we rely on our “working memory,” which is limited in its capacity to retain information. However, if we are an expert… . . . read more.

TECHNOLOGY

Healthcare providers will see these 4 trends in 2021

By Dave Klumpe bio The ongoing pandemic continues to influence technology trends in the healthcare landscape, accelerating changes and, in some cases, exacerbating challenges the industry has wrestled with for years. In the best of times, managing the many thousands of clinical devices in a health system’s portfolio could be an uphill battle. During the pandemic, the importance of medical device availability and reliability has increased exponentially. Some systems were better prepared than others to handle the tremendous pressures of the past 12 months, and all have had to endure difficult circumstances, whether they had sufficient technology support for clinical asset management or not. As I look at what’s coming for the rest of 2021 (and beyond), here are a few healthcare technology trends providers will need to be mindful… . . . read more.

PRODUCTIVITY

8 ways to cut the chaos on Zoom

By Lynne Curry bio Question: Our department’s weekly Zoom meetings are a train wreck. One coworker’s kids pop their heads in front of the screen and wave “hello.” Another guy’s kids are on the other side of the table from where he sits, and they interrupt him when he’s talking to argue with him. I’m obligated to attend these meetings. Any advice would be appreciated. Answer: Every train needs a conductor; yours appears to be asleep at the wheel. Zoom meetings go off the rails when those who attend forget that while they’re at home, they’re also at work. If you ask every attendee to observe eight guidelines, it might get your meetings back on track. Professionalism: Please demonstrate professionalism as well as comfort in your attire. Use your video… . . . read more.

TELEWORK

Professionals working from home logging long hours including weekends

Although your practice is open to patients, some of your office staffers may be working from home. And they may be putting in longer hours than usual. A new study by global staffing firm Robert Half shows employees are working around the clock while at home. More than half (55 per cent) of professionals who transitioned to a remote setup as a result of the pandemic said they work on the weekend. In addition, one-third (34 per cent) of remote employees reported regularly putting in more than eight hours a day. “Despite the significant benefits of working remotely, such as saving time spent commuting and increased flexibility, it can also lead to putting in longer hours,” said David King, senior district president of Robert Half. “Heavier workloads have become a… . . . read more.

PRODUCTIVITY

Technical issues and too many participants are biggest virtual meeting pet peeves

If you’re tired of video meetings, you’re not alone. A new study by global staffing firm Robert Half shows video calls may be wearing on workers. Almost three-quarters of professionals surveyed (72 per cent) said they participate in virtual meetings. Those respondents reported spending about a quarter of their workday (24 per cent) on camera with business contacts or colleagues. In addition: 44 per cent said they’ve experienced video call fatigue since the start of the pandemic. 59 per cent said video calls can be helpful but are not always necessary. 22 per cent noted that the practicality and novelty of video conferencing has worn off over the past eight months. 15 per cent confirmed they find virtual meetings inefficient and exhausting and prefer to communicate via other channels, like email… . . . read more.

PRODUCTIVITY

Five ways to boost practice efficiency on a shoestring budget

By Karen Mattocks bio It is every manager’s mantra: ‘Do more with the same number of staff.’ Translation? See more patients. Submit more claims. Generate more revenue—all while providing high-quality, low-cost care. How do successful managers accomplish this? They remove the organizational-level barriers that drain productivity, says Michael Mankins, co-author of Time, Talent, Energy: Overcome Organizational Drag and Unleash Your Team’s Productivity Power. ‘Organizational drag’ refers to the cumulative effect of institutional factors that drain energy and decrease output. Through his research, Mankins found that companies lose more than 20% of their capacity for productivity—more than a day each week—to organizational drag. The good news is that boosting productivity doesn’t require a huge budget or even major changes. The reality is that small steps can make a big difference in… . . . read more.


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