Creative strategies to attract and retain great front-office staff If hiring front-office staff feels harder than ever, you’re not imagining it. Medical offices across the country are competing for a dwindling pool of qualified administrative workers—and the competition is fierce. What’s happening? The short answer: the labor pool is shrinking, and it's not bouncing back … [Read more...] about How to Compete for Administrative Talent in a Shrinking Labor Pool
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Manager briefing: Extreme heat emergency protocols
Objective: To ensure the safety and well-being of staff and patients during extreme heat weather conditions through proactive planning, immediate response measures, and ongoing monitoring. Key Points Preparation Emergency Plan Review and update the office’s emergency plan to include specific protocols for extreme heat. Ensure all staff are familiar with the … [Read more...] about Manager briefing: Extreme heat emergency protocols
Why and how to review vendor contracts annually
Running a medical practice smoothly requires juggling a wide range of responsibilities. Among these, one crucial yet often overlooked task is the annual review of purchasing vendor contracts. This process is essential not only for controlling costs but also for ensuring compliance, maintaining service quality, and staying adaptable to evolving needs. Here’s why and how to … [Read more...] about Why and how to review vendor contracts annually
Employee safety briefing: Summer high temperatures
Dear Team, As the summer heat intensifies, we want to ensure your well-being and safety both in the office and during your daily activities. High temperatures can pose health risks and affect your performance, so it's important to take necessary precautions. This safety briefing will provide you with valuable guidelines for staying safe during summer high … [Read more...] about Employee safety briefing: Summer high temperatures
Patient Trust in 2025: Rebuilding It in a Post-Misinformation Era
How front-desk and admin teams can make a big difference In 2025, patient trust is no longer something practices can take for granted. We’re living in a time when misinformation spreads fast, health myths are everywhere, and skepticism runs high. Whether it’s confusion about vaccines, doubts about billing, or anxiety over electronic records, many patients are showing up to … [Read more...] about Patient Trust in 2025: Rebuilding It in a Post-Misinformation Era
What’s New in Coding: Summer 2025 Updates
Summer is in full swing, and while your providers may be dreaming of vacations, you’ve got your eye on something else—coding updates. As of July 1, 2025, several important coding changes have taken effect, and it’s a great time to make sure your team is up to speed. Whether your office specializes in primary care, orthopedics, behavioral health, or anything in between, staying … [Read more...] about What’s New in Coding: Summer 2025 Updates
Wide Awake and Working (in Your Head)? Here’s How to Power Down for Real
By Lynne Curry At 2:38 a.m., Dave lies in bed, wide-eyed and wired. His inbox scrolls across his brain like a breaking news ticker: the half-baked budget draft, the client who’s ghosting, the slap-down from his boss in Monday’s staff meeting. He’s tried everything to fix his workday-fueled insomnia—melatonin, chamomile tea, melatonin, sleep podcasts, magnesium, and even a … [Read more...] about Wide Awake and Working (in Your Head)? Here’s How to Power Down for Real
Economy Watch: How to Financially Prepare Your Medical Office for Uncertainty
Cost-cutting ideas, lean operations, and forecasting tips Recession fears are in the air again. Whether or not a full economic downturn takes shape in 2025, medical office managers can’t afford to ignore the possibility. Hiring has slowed in many industries, inflation remains a concern, and both patients and payers are watching their wallets more closely. Even if your office … [Read more...] about Economy Watch: How to Financially Prepare Your Medical Office for Uncertainty
Quick Conflict Resolution Cheat Sheet
Workplace conflicts happen—it’s just part of working with people. As an office manager, you’re often the go-to person for keeping things from boiling over and helping everyone get back on the same page. Whether it’s a disagreement between coworkers, frustration over office policies, or just a simple miscommunication, knowing how to step in the right way can make a big … [Read more...] about Quick Conflict Resolution Cheat Sheet
What To Do When Fear of ICE Keeps Staff Away
Immigration enforcement doesn’t just affect your patients—it can shake your workforce, too. When word spreads of ICE raids in the area, some staffers may stop coming to work out of fear. Others may call out, asking for time to stay with family members, or quietly disengage without ever saying why. This puts you in a difficult spot: You still need to staff the front desk, … [Read more...] about What To Do When Fear of ICE Keeps Staff Away