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Tips to keep your medical office data in the cloud secure

By Ron Slyker

As manager of a medical office, the security of data in the cloud is one of your many responsibilities. The trick to avoiding a cloud data security breach is to pay close attention to your cloud applications and user behavior. While analyzing the software and looking at user behaviors takes time, the benefits of reducing cloud and data security breaches make it worthwhile. Consider these tips and pass them on to your IT team.

Examine user activities

It is vital to know not only which apps you use, but also how they use your data. Determine which apps the employees use to share content and whether they have a sharing feature. Knowing who is sharing what and with whom will assist you in deciding the right policies to use.

Users should be moved to high-quality apps:

Cloud-switching is fairly inexpensive, if you find an application that would work better for you, we can always migrate to another program that better suits your needs. Before moving to another app, check with us to ensure that the new app is stable and compatible with your systems. You have more options than ever before.

Really learn how to use those cloud apps

Now that you have high-quality cloud applications. Get a complete picture of the threats that business apps can pose. Ask yourself, “Which ones make you more or less vulnerable to a breach?” Is data stored on the service encrypted by an app? Is your data segregated from that of other tenants to limit your exposure in the event of a violation by another tenant? Again, we can help with all of these things!

Find out where your data is heading by doing the following

Examine software uploads, updates, and data at rest to see whether you have any potentially personally identifiable information (PII) or only unencrypted confidential data. If you have personally identifiable information (PII) stored in the cloud, make sure you have additional layers of security in place, such as encryption. Take the time to actually look at your cloud-based results.

Reduce risk with granular policy

Start with your mission-critical apps and implement policies that are essential to your company in the event of a data breach. Stop the upload of information subject to such privacy rules, the download of PII from HR apps, or temporarily disable access to vulnerable apps, for example.

Cloud storage, despite its improved security features, is not fully safe against data breaches. A small or medium-sized company must remain vigilant in ensuring the security of its data in the cloud. The pointers we just discussed will assist in securing your businesses cloud data.










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