Make a good impression with your email closing

How you end a business email can leave a lasting impression on the recipient. The right closing can make your email feel more professional and polished, while a poor closing can detract from the message you’re trying to convey. In this article, we’ll explore some tips and best practices for concluding your business emails in a way that leaves a positive impression on your recipients.

1. Use a Professional Closing

Your email closing should reflect the tone of your message and the relationship you have with the recipient. If you are writing a formal email, use a professional closing such as “Sincerely,” “Best regards,” or “Kind regards.” These closings are neutral and formal, and they convey professionalism and respect.

2. Match the Tone of the Message

If you are writing a more casual email, you may use a more relaxed closing such as “Thanks,” “Take care,” or “Cheers.” These closings are more informal and friendly, but still appropriate in a business setting. However, make sure to match the tone of the message and the relationship you have with the recipient.

3. Include Your Contact Information

Always include your name and contact information at the end of your email, especially if you are contacting someone for the first time or if you want the recipient to get back to you. Include your full name, job title, and contact details such as your email address and phone number. Your office probably has a signature template that includes a logo and practice information.

4. Add a Call-to-Action

If you want the recipient to take action after reading your email, include a clear call-to-action in your closing. For example, “Please let me know if you have any questions,” “I look forward to hearing from you soon,” or “Please find attached the documents you requested.”

5. Avoid Overly Emotional Closings

Avoid using overly emotional closings such as “Yours truly,” or “Affectionately.” These closings are too personal and can be inappropriate in a business setting. Stick to professional and neutral closings that are appropriate for the context of your email.

6. Proofread and Check Your Tone

Before you hit send on your email, take a moment to proofread it and check the tone. Make sure there are no typos or grammatical errors, and read the email aloud to make sure it sounds professional and appropriate. You want to ensure that your email sends the right message and leaves a positive impression on the recipient.

Some of the most common closings for business emails include:

1. Sincerely
2. Regards
3. Best regards
4. Kind regards
5. Thanks
6. Thank you
7. Best
8. All the best
9. Take care
10. Warm regards

These closings are neutral and professional, and they convey respect and appreciation. Which one you choose will depend on the context of your email, your relationship with the recipient, and the tone of your message.